The Virginia state law does not require purchasers and vendors to create and complete a bill of sale for a motor vehicle. Individuals wanting to purchase and sell a vehicle need to complete an Application for Registration (Form VSA 14) and pay the required fees.
Additionally to this, they need to provide the next documents:
It still does not mean they do not need to complete a bill of sale for a motor vehicle. In Virginia, a bill of sale for a motor vehicle acts as a document for proving your ownership over a vehicle. The primary goal of this paper is to serve as the guarantee one obtains ownership over some exact vehicle. It is crucial to have this document as it can protect vendors and purchasers from possible legal issues in the future. All participants of the vehicle transferring process can include in a bill of sale for a motor vehicle as many details as possible, and all participants of this process need to agree with all the statements included in this document.
How to Fill Out the Virginia Vehicle Bill of Sale Form
Step 1: Vehicle Make, Model, and Year
Enter the vehicle name in a clear and concise manner. If it is a heavy vehicle, refer to the Virginia Department of Motor Vehicles (DMV) weight chart when deciding what class to use.
Example: Ford F-150 Lariat 4x4 SuperCrew Cab 2013
Step 2: Personal or Company Name
If you are the business entering information on this form, add your legal company name here. If you are an individual filling out this form for your personal vehicle, enter your full legal first and last name here.
Example: Joe Blow
Step 3: Personal or Company Address
Enter your Virginia residential address where the vehicle will be registered here (street address, city, state). If you are an individual filling out this form for your personal vehicle and it will be registered to a business address (street address, Virginia), then enter that business name here.
Step 4: Vehicle Identification Number (VIN)
Enter the VIN taken from the dashboard of the car or truck at the bottom right-hand side of the windshield near where it reads "Vehicle Registration." If there are more than one VIN listed on the vehicle (Attach additional pages if necessary), list all vehicle identification numbers found on ALL attached paperwork here.
Example: 1FTRX18LXXDG5XXXX
Step 5: Sale Price of Car/Truck
Enter the sale price of the car or truck. If you are selling a car or truck for $1, do not enter a dollar sign ($) before it.
Step 6: Odometer Reading
Enter the odometer reading at the time of sale. This number should be an estimate of how many miles the vehicle has been driven since it was manufactured (not the total number of miles the car or truck has been driven). The Virginia DMV requires this information to determine if sales and use tax is owed on your purchase.
Step 7: Gross Weight Class
Refer to the Virginia Department of Motor Vehicles (DMV) weight chart when deciding what class to use.
Example: GVW (Gross Vehicle Weight) is 2,500 lbs or less
Step 8: Sale Price & Type of Payment
Enter in the sale price paid using cash, check, credit card as well as what kind of payment it was; i.e., check "check" and credit card "credit."
Example: Sale Price – 7,000 Payment – Cash (Check), Credit Card (Credit)
Step 9: Sales Tax Rate and Amount Paid (Optional)
If sales tax was paid for on this purchase, enter the sales tax rate and the taxable amount paid.
Step 10: DMV Sales Tax Rate (Optional)
If state sales tax was not paid on this purchase, enter in DMV sales tax rate of 4.15%.
Step 11: Virginia Vendor Check Number (Optional)
Enter a vendor check number if one is available to reference your recent purchase made from a business. This information can be found by looking at your credit card statement or calling up the company that processed your transaction. Example: Bill Me Later, Inc.
